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ITS Statewide Program Coordinator (7399U) #24132

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Application Review Date

The First Review Date for this job is: November 30, 2017.

Departmental Overview

The University of California Institute of Transportation Studies (UC ITS) is a network of faculty, research and administrative staff, and students dedicated to advancing the state of the art in transportation engineering, planning, and policy for the people of California. Established by the Legislature in 1947, ITS has branches at UC Berkeley, UC Davis, UC Irvine, and UCLA. This position serves as statewide coordinator for the ITS multi-campus research unit (MRU), providing research program management, administrative coordination, outreach and communications, and strategic planning and implementation, for the $5M UC ITS SB1-funded research program.


The position will be staff at UC Berkeley Institute of Transportation Studies, but will take primary programmatic direction from the Chair of the Council of Directors, a position that rotates among the four ITS directors on an annual basis. 

This position will primarily be located in Sacramento and will require some travel.

Research Program Management
• Initiate, coordinate, and oversee annual RFP process. This task will be closely coordinated with UC ITS Directors at four campuses.  Each campus will manage their own RFP process; position will centrally coordinate to ensure consistency in requirements, timing, and schedule of the RFP process systemwide.  Position will coordinate RFP process for the six non-ITS UC campuses.
• Prepare annual summary document of all projects selected following each RFP.
• Track project progress and deliverables as well as other performance data on all research projects. 
• Collect, manage, and review all project deliverables, including policy briefs and final reports.
• Collect and manage project progress reports.  Prepare summary documents as needed for communication and reporting.
• Facilitate archival of and access to UC ITS SB1 projects.
• Manage overall Rapid Response program in coordination with UC ITS Engagement Team.

Systemwide Coordination
• Annual travel to each of the four UC ITS campuses (approximately one week per campus per year to Berkeley, Irvine, UCLA, and Davis) to build and ensure relationships, interact with researchers, and fully understand each campuses’ unique ecosystem and research contribution to the systemwide UC ITS.
• Oversee updates and management of systemwide database identifying researcher expertise. This task will be in close coordination with UC ITS Engagement Team, which will be responsible for populating the database.
• Coordinate quarterly calls and annual in-person meeting of the UC ITS Directors.
• Manage ongoing communications and interactions with the Advisory Board, including organizing and facilitating annual Advisory Board meetings and preparing reports to the Board.
• Submit programmatic, financial information, and annual report to UCOP (per requirements in MOU)
• Manage pooled expenditure portion of UC ITS budget.
• Assist Secretary with annual UC ITS budgeting process.

Outreach and Communication
• Develop, annually update, and implement Outreach and Communication Plan.
• Oversee, coordinate, and attend outreach events. This task will include working closely with event logistics staff (such as at one or more campuses, or at UC Center Sacramento) to plan all aspects of in-person and online events (e.g., secure event venues, set up catering, manage registration, send out event announcements, draft event materials (e.g., agenda, fliers, posters, etc.), evaluate events (event surveys, webinar polls, etc.)
• Serve as liaison with the Legislature and Administration (e.g., CalSTA, DOF). This task will include representing UC ITS at meetings with legislators and administration representatives, providing testimony at legislative hearings (per requirements in MOU), and tracking bills that reference UC ITS and/or have an impact on UC ITS research.
• Oversee and manage the development of a systemwide UC ITS website that is integrated with the branch websites
• Disseminate research products in coordination with UC ITS Engagement Team.
• Serve as media initial point-of-contact, responding to media inquiries directly as appropriate, and referring media to appropriate Director, faculty, researcher, or other as appropriate.
• Oversee production of all systemwide UC ITS communications.
• Create and maintain contact database. This task includes maintaining a UC ITS list-serve as well as tracking interactions with and interests of key contacts (legislators, legislative staff, state agency leaders).
• Facilitate the production of infographics, videos, other media that highlight UC ITS research
• Manage and keep up to date all outward facing communications named in the Outreach and Communication Plan for the systemwide UC ITS (will include a website, may include other social media like linkedin, twitter, etc.)
• Pending approval by the Chair of the Council of Directors each year, attend and represent UC ITS at the Annual Meeting of the Transportation Research Board in Washington DC, and at other in-state or domestically located meetings and events as needed

Strategic Planning
• Coordinate process and provide input into development of UC ITS strategic plan.
• Develop and present to ITS Directors recommendations to guide and support implementation of the strategic plan.

Required Qualifications

• Bachelors degree in related area and/or equivalent experience/training required.
• Intermediate knowledge of transportation engineering, planning, or related field 
• Advanced knowledge of local, regional, and statewide transportation issues, policies, funding streams, governance, and administration 
• Strong analytical/problem-solving skills 
• Strong communication and interpersonal skills to communicate effectively and diplomatically with all levels of university faculty, researchers, and staff, as well as government employees and appointees, elected officials and their staff, and influence, both verbally and in writing 
• Intermediate project management skills 
• Ability to multi-task with demanding timeframes 
• Ability to use discretion and maintain confidentiality
• Ability to work independently in an off-campus location in Sacramento, requiring self-direction and time-management, as well as a high level of comfort using various technology platforms for remotely communicating and hosting meetings
• Ability to travel domestically, for approximately one week per year at each UC ITS campus (Berkeley, Irvine, UCLA, Davis), one week per year to Washington, DC, for the annual meeting of the Transportation Research Board, and other in-state or domestic travel as needed to fulfill the coordination, outreach, and event-related responsibilities of the position

Preferred Qualifications

• Masters degree in transportation engineering, planning, policy or related area preferred.
• Two years of related experience preferred.

Salary & Benefits

Annual Salary Range: $75,000.00 - $100,000.00

For information on the comprehensive benefits package offered by the University visit:

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